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Finance and Administrative Assistant

  • £18,000 per annum
  • Advanced apprenticeships
  • Expired

Located near Victoria Station/Zone 1


The Finance and Administrative Assistant is responsible for the day to day bookkeeping of the charity. The Assistant supports the Chief of Staff in monitoring and reporting on the financial performance of the organisation and individual projects. The Assistant provides administrative support to the Chief Executive and occasional support to the Senior Management Team and board of Trustees.

Roles and responsibilities:
  • Day-to-day financial administration, incl. bookkeeping (Xero), invoicing and bank payments, in line with SORP regulations.
  • Perform weekly bank reconciliations.
  • Provide data and management information to support production of business and cash flow projections.
  • Submission of internal HR data to external payroll provider and other HR related admin (such as expenses, employment contracts, annual leave records and pension registrations).
  • Submission of internal records to external accountants to support quarterly VAT return preparation and submission.
  • Support the preparation of quarterly management accounts and annual return.• Assist with the financial aspects of grant applications and funding contracts.• Undertake office management tasks including sorting post, managing phone systems and intermittent purchasing (e.g. stationery). • Provide admin and diary support to the Chief Executive.

Key skills:

  • Able to show consistent attention to detail whilst managing competing and varied tasks
  • Shows a professional disposition and is able to work closely and effectively with a wide range of internal stakeholders
  • Familiar with basic business principles
  • Numerate and tech-literate; can familiarise themselves with new software quickly
  • Able to use the Microsoft Office Suite, or the Google/Apple equivalents office suites

Personal qualities desired:

  • Interest in finance and accounting
  • Ambitious self starter who is able to work independently
  • Pro-active and performs tasks in a structured manner.
Entry requirements:
  • B grade at Maths GCSE (all accounting roles)
  • Five GCSE grades C – A* (or 4-9), including Maths and English
  • Good knowledge of IT packages e.g Microsoft Office, Google Docs/Sheets etc.
  • Level 3 qualification (BTEC, NVQ or equivalent)
Included in qualification:
  1. Training on the 18 month Standard Level 3 Assistant Accountant (AAT3) apprenticeship.
  2. Being a WhiteHat apprentice means access to awesome social events, sports teams, insight/career days with other apprentices to grow your network, as well as your own personal Coach who will guide you through the qualification to help you achieve your full potential.
  3. As part of your WhiteHat Apprenticeship, you will have access to our Future Leaders Foundation modules to develop 6 key competencies, underpinned by well-being, self-awareness, motivation, conscientiousness, effectiveness and grit.
What's next:

After your Accounting apprenticeship progress into a full-time role as Junior Finance Assistant, Assistant Accountant, Bookkeeping Assistant, Junior Tax Consultant or Audit Assistant. You can also complete the ACCA qualification into Chartered Accountancy
Working hours: 9am-5pm, Monday to Friday
Salary: £18,000
Apprenticeship duration: 18 months

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